Per-User Seat Licensing

Vendor-Paid Upload Paywalls

Custom Multi-Plant Modules

Site-Based Flat Rate ($999/yr or $139/mo)

Multi-Site Organisation Total Cost of Ownership (TCO) Comparison

100% Data Sovereignty

You own all supplier files and audit records. Export your complete data vault in an organized ZIP at any time with a single click. Zero lock-in.

21 CFR Part 11 Integrity

Cryptographically secure audit trails log user IDs, UTC timestamps, IP addresses, and document diffs to guarantee legal non-repudiation during inspections.

99.9% Cloud Availability

Backed by enterprise Cloudflare edge architecture and automated daily backups, ensuring receiving dock verification is never interrupted.

Price-Lock Guarantee

Your $139/month rate (or $999/year) is locked for the life of your active subscription. We will never increase your monthly rate or add per-supplier surcharges.

The Mandatory Setup Package

Enterprise vendors routinely quote $15,000 for software licenses, then require a non-negotiable $10,000 "professional services" package to configure custom workflows and train your staff.

Per-User Seat Penalties

Charging $75/seat forces manufacturers to restrict software access to just one or two QA coordinators. Procurement and Operations are left out of the loop, breaking cross-department compliance.

External Supplier Tollgates

Some platforms charge your suppliers to submit required GFSI certificates. Ingredient suppliers balk at paying $500 to submit documentation to one customer, grinding your document collection to a halt.

How Evidlane Pays for Itself in Less Than 30 Days

Food safety software should not be an administrative overhead. It should liberate your technical team and directly protect facility revenue.

Based on customer data tracking 75 active raw material suppliers: $39,000 in saved QA administrative hours minus $999 annual Evidlane subscription.

1 to 25 Active Suppliers

• Replaces 6 QA admin hours per week (~$15,600 annual labor savings)
• Eliminates spreadsheet sync confusion across QA & Purchasing
• 1-click inspection readiness for initial SQF or BRCGS certification

26 to 150 Active Suppliers

• Replaces 15+ QA admin hours weekly (~$39,000 annual labor savings)
• Zero supplier portal fees eliminates vendor friction completely
• Decoupled Document Health prevents erroneous vendor disqualification

151+ Active Suppliers

• Saves over $80,000/year in documentation labor across multiple plants
• Multi-site scoping without duplicate supplier verification records
• REST API and Webhook integration with NetSuite, SAP, and Dynamics

Q1.What pricing models do supplier verification platforms offer for food processing facilities?

Supplier verification platforms typically offer four pricing models: 1) Per-User Seat Licensing ($150–$300/user/mo), which penalizes plants with receiving dock teams and multiple QA coordinators; 2) Vendor-Paid Network Fees ($300–$1,000/supplier/yr), creating supplier pushback and low compliance completion; 3) Monolithic ERP Add-On Licensing ($25,000–$60,000/yr plus $15,000 per extra site), requiring multi-month IT consulting; and 4) Evidlane’s Transparent Plant Model ($139/mo or $999/year for Single Facility; $249/mo or $1,799/year for Multi-Facility). Evidlane provides dedicated QA seats, zero supplier paywalls, automated expiry loops, and 1-click SQF/BRCGS audit packets.

Q2.What is the true cost of food compliance software for manufacturers?

Traditional enterprise food safety software suites (like TraceGains, Safefood 360, or Veeva QualityOne) typically cost between $15,000 and $40,000+ per year, plus $5,000 to $15,000 in mandatory implementation consulting fees and per-user seat licenses. In contrast, Evidlane starts at a transparent rate of $139/month (or $999/year) with zero implementation fees, automated vendor reminders, and full audit export capability.

Q3.Are there any hidden consulting, setup, or data migration fees?

No. Evidlane is built for self-serve velocity. You can import your Approved Supplier List via standard CSV in under 5 minutes. Our software automatically verifies supplier data structures and maps document expiration dates with zero consulting charges.

Q4.Do external ingredient suppliers have to pay to upload their certificates?

Never. Many enterprise supply chain networks charge suppliers an annual subscription fee to upload compliance files, which causes massive vendor resistance and low adoption. Evidlane dispatches zero-login 32-byte cryptographic magic links directly to your vendor contacts. Suppliers can review requested items and drag-and-drop documents in under 60 seconds without paying fees or creating an account.

Q5.Can we add team members from Procurement, Operations, or Warehousing without paying extra per-seat fees?

Yes. Evidlane plans include internal QA and team seats out of the box with granular Role-Based Access Control, ensuring your plant stays aligned without per-seat penalty fees.

Q6.What happens to our documents and audit history if we decide to cancel?

You maintain 100% data ownership. At any time—during or after your evaluation—you can export a complete, cryptographically verified ZIP archive containing all original PDF certificates, your Approved Supplier Register PDF, and the full audit ledger with a single click. There is zero vendor lock-in.

Q7.How does the $999/year Single Facility plan work?

The Single Facility plan gives independent food manufacturing plants complete automated document tracking for up to 75 active suppliers for $999/year (or $139/month). This includes zero-login vendor upload links, automated 30/14/7/0-day expiry chasing, ClamAV antivirus quarantine, and 1-click sealed SQF/BRCGS audit packet exports.

Q8.Do you charge extra for Foreign Supplier Verification Program (FSVP) records?

No. FSVP compliance modules (foreign facility registrations, 21 CFR 1.506 audit records, foreign language translation logs, and hazard evaluations) are included in every subscription without modular add-on surcharges.

Q9.How do invoices and receipts work for corporate expense reimbursement?

All payments are processed securely via Stripe. Upon checkout, our billing system automatically emails a downloadable PDF tax invoice and receipt with itemized charges and your facility details for seamless accounting and corporate expense reimbursement.

Q10.What security standards protect our proprietary ingredient specifications?

All uploaded supplier documentation and proprietary formulations are stored in dedicated private cloud storage encrypted with AES-256 at rest and TLS 1.3 in transit. Files undergo real-time magic-byte verification and ClamAV antivirus quarantine.

Q11.How does Evidlane compare on cost against hiring an additional QA coordinator?

A full-time QA documentation coordinator costs an average of $62,000/year plus benefits. Evidlane costs $999/year and autonomously handles the repetitive work of tracking expirations, emailing vendors, logging audit trails, and generating inspection packets, allowing your existing QA staff to focus on plant food safety.

Q12.How do multi-facility food processing operations license Evidlane?

Multi-site food companies can choose the Multi-Facility plan ($1,799/year or $249/month) covering up to 2 distinct production sites and 250 active suppliers with unified corporate oversight.

Q13.Does Evidlane comply with FDA 21 CFR Part 11 electronic records and signature principles?

Yes. Evidlane enforces immutable audit logging with actor identification, UTC timestamps, IP address tracking, and SHA-256 cryptographic hashes for every document submission, review decision, and status modification.

Q14.What happens during an unexpected regulatory inspection if we are still on the 14-day free pilot?

You have complete, unrestricted access to the 1-click Sealed Audit Packet generator from day one. You can export complete Approved Supplier Registers and verified ZIP archives for SQF, BRCGS, or FDA inspectors during your trial without restriction.

Q15.Can Evidlane replace internal custom-built ERP workflows for supplier tracking?

Yes. Custom ERP workflows (built in SAP, NetSuite, or Dynamics) typically lack automated external vendor email cadences and decoupled document health logic. Evidlane complements your ERP by feeding verified compliance statuses directly while eliminating custom ERP maintenance costs.