Stop chasing supplier certificates in broken spreadsheets.
Evidlane automates supplier qualification, certificate intake, 30/14/7-day expiry reminders, and QA human approvals. Always ready for SQF, BRCGS, and FDA audits.
Empower QA Managers on the Plant Floor, not just at a desk.
Food safety audits don't happen in an office. When inspectors ask for raw ingredient Certificates of Analysis (COA) or allergen declarations during facility walk-throughs, QA leaders access the full immutable evidence ledger directly on mobile tablets in under 10 seconds.
Aligned With GFSI Benchmarks & Global Food Safety Mandates
Keep 50 to 500+ ingredients audit-ready across all production lines.
Whether processing direct ingredients, co-packing for major retail brands, or managing primary food-contact film suppliers, Evidlane scales with your facility complexity without ballooning administrative overhead.
The cost of managing supplier compliance in Excel is higher than you think.
| Workflow Dimension | ❌ Spreadsheets & Manual Email | ✅ Evidlane Automated Pipeline |
|---|---|---|
| Certificate Expiry Tracking | Manual date entry; formulas break; certificates lapse silently before audits. | Automated 30/14/7-day multi-channel countdown alerts directly to suppliers. |
| Supplier Upload Friction | Suppliers forced to create portal accounts (refuse) or email huge attachments. | Zero-login single-use secure link; mobile/desktop direct upload in 60 seconds. |
| File Safety & Quarantine | Unchecked PDFs shared directly across internal staff inboxes with zero antivirus. | Cloudflare R2 private bucket with automated ClamAV security scan before QA view. |
| Audit Preparation Time | 3–5 days spent hunting old emails, re-requesting lost GFSI certs during audits. | 1-Click Audit Packet download with checksums, timestamps, and QA sign-offs. |
| Accountability & QA Sign-Off | Shared spreadsheet cells overwritten with no version history or responsibility. | Immutable audit log: every request, upload, review reason, and approval is sealed. |
Everything you need to know about Evidlane
Is Evidlane a full Quality Management System (QMS)?
No. Evidlane is a specialized, focused supplier evidence collection and audit workflow system. We do not replace your ERP, recipe management, or entire QMS. We replace the messy spreadsheets and endless email chains QA teams use to chase certificates.
Do suppliers need to create an account or pay to upload documents?
Never. One of the biggest reasons supplier portals fail is high supplier friction. Evidlane sends suppliers a secure, single-use, time-limited upload link where they can submit files from any device in under a minute without creating passwords.
Does Evidlane use AI to automatically approve suppliers?
No. In food manufacturing, regulatory and food safety compliance demands human QA sign-off. Evidlane automates file ingestion, virus scanning, checksum verification, and reminder schedules, but the approval decision is strictly executed and signed off by your designated human QA reviewers.
Where are supplier files stored and is it secure?
All files are encrypted at rest and in transit using Cloudflare R2 private storage. Files are scanned with ClamAV prior to being accessible for QA preview, and downloads require temporary presigned URLs.